Q. Write-n-Cite is not grouping my in-text citations correctly.

Answer

For example, a citation appears as

      [1] [2]

instead of appearing as

      [1-2]

 

      , or an author year style in-text citation appears as

      (Wing 2009) (Smith 2008)

      instead of appearing as

      (Wing 2009; Smith 2008)

 

 

The problem:  Some in-text citations have been inserted incorrectly.  Instead of inserting a second citation in a specific location inside the code for the first citation, the second citation was inserted separately.

 

You will need to look at the RefWorks code. 

  • If you are using WNC 2, you will need to look at the original non-formatted document. 
  • If the you are using WNC III, you will need to use the WNC III “Tools” menu to “Display unformatted citations.”  
  • If you are using WNC 4, you can click Alt-F9 (Windows) or click on citation and hit fn-shift-f9 (Mac) to toggle the hidden code

You will probably find adjacent sets of code as shown in the example below.

            ex.

WNC 2 or III : 

        

{{17 Wing, R.R. 2001}} {{15 Jeffery, R.W. 2004}}

 

WNC 4:

 

 

           To combine adjacent sets of code:

            

            1.  If you  are using WNC 4 or just a few instances of errant citations insertion with WNC III:

                        a. completely highlight one of the code sets (include the entire grey area)

                        b. make a note of the references included in the highlighted code

                        c.  hit the backspace or delete key on your keyboard

  d.  place your cursor immediately to the left of the }} at the end of the remaining code set and use WNC III to   e.  insert code for the reference/references you just deleted.

            2.  If you are using WNC III and there are many instances of adjacent code sets,

a.  Use the "Tools" menu to "Revert to WNC v. 2 Document".  Hit the "Revert"

button

b.  Once the document has been successfully reverted, use Word’s “Find” and

replace feature (Ctl H on Windows machines) to find instances of

}}{{       

and replace with a semicolon

;

           

                                                {{17 Wing, R.R. 2001}} {{15 Jeffery, R.W. 2004}}

                                                            becomes

                                                {{17 Wing, R.R. 2001; 15 Jeffery, R.W. 2004}}

             c.  Use  Word’s “Find” and replace feature to find instances

of

}} {{      

(note space between sets of brackets) and replace with a semicolon

;

d.  Use  Word’s “Find” and replace feature to find instances

of

}}  {{     

(note 2 spaces between sets of brackets) and replace with a semicolon

;

                       

                          e.  You may also want to look for brackets separated by larger numbers of

spaces

              f.  Use the WNC III "Tools" menu to select "Convert to WNC III document".  Hit

the "Convert" button

g.  Click on the WNC III “Bibliography” button and “Create Bibliography”

 

            If you are using WNC v. 2

a.  Once the document has been successfully reverted, use Word’s “Find” and

replace feature (Ctl H on Windows machines) to find instances of

}}{{       

and replace with a semicolon

;

           

                                                {{17 Wing, R.R. 2001}} {{15 Jeffery, R.W. 2004}}

                                                            becomes

                                                {{17 Wing, R.R. 2001; 15 Jeffery, R.W. 2004}}

 

             b.  Use  Word’s “Find” and replace feature to find instances

of

}} {{      

(note space between sets of brackets) and replace with a semicolon

;

c.  Use  Word’s “Find” and replace feature to find instances

of

}}  {{     

(note 2 spaces between sets of brackets) and replace with a semicolon

;

                       

                           d.  You may also want to look for brackets separated by larger numbers of

spaces, commas, etc.

 

e.  Click on the WNC v.2  “Bibliography” button and “Create Bibliography”

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  • Last Updated Dec 24, 2016
  • Views 69
  • Answered By Cindy Schmidt

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