Q. I have a list of search results in PubMed that I want to add to RefWorks. How can I do this?

Answer

Use one of the following three methods.  Methods 1 and 2 only work if you have 200 or fewer PubMed records to move into RefWorks.  Method 3 works for any number of records. 


Method 1.  Save a "citation manager - .nbib" file containing the  PubMed record and use the Refworks "Import" page to bring the file into RefWorks.

a.  Click to check the boxes in front of the PubMed records of interest or leave all records unchecked to import all.

b.  Use the "Send to" drop-down menu (#1 in figure) to select "Citation Manager" (#2 in figure) 

A screenshot of the "Send to" menu shows selection of the "Citation Manager" destination option.  It also points out the "Number to send" menu, the "start from citation" box, and the "Create file" button.


c.  If presented a "Number to Send" option (#3 in figure above), select a number that is greater than the total number of results in your result list.

d.  If presented with the "Start from citation" option (#4 in figure above), you will usually wish to enter the number 1.

e.  Click the "Create File" button (#5 in the figure above).  The file will be downloaded as "citations.nbib" by default.  If asked, save the file.  Do not try to open the file.

f.  Log into your RefWorks account.

g.  Click on the "import" link in the "Quick Access" area on the right-hand side of the page.

h.  When the "import" box appears, make the correct selections from the two drop-down menus:


"Import Filter/Data Source" -- NLM PubMed (or "University of Nebraska Medical Center")
"Database" -- PubMed


i.  Click the "browse" or "Find File" button.

j.  Locate and double click on the file you just saved (the "citations.nbib" file may be in your computer's "downloads" folder).

k.  The path for the downloaded file will appear.

l.  Make any RefWorks folder choice that you desire.

k.  Click the "Import" button at the bottom of the box.

 

Method 2.  Copy the MEDLINE view of the PubMed records and paste the copied material into Refworks "Import" page.

a.  Click the boxes in front of the PubMed records of interest or leave all unchecked if you want to move all results into RefWorks.
b.  Scroll to the bottom of the page and use the "Per page:" drop-down to select a number that is larger than the total number of results you wish to move from PubMed to RefWorks.

A screenshot shows the "Per page" drop-down below the 20th PubMed result.

c. Scroll back to the top of the page and use the "Format:" drop-down to switch to the "MEDLINE" format.
 

A screenshot shows the "Format" drop-down.  An arrow points to the downward facing menu arrow adjacent to "Sumamry" (the default format).  A second arrow point to the radiobutton next to the "MEDLINE" option.


Why?  The MEDLINE view has two-letter tags on the left-hand side of the page that tell RefWorks where to put each piece of information.  For example, a TI appears to the left of the title. 

d.  When the MEDLINE view appears, select all (Ctl-a on Windows computer) and then copy (Ctl-c on Windows computers).

e.  Log into your RefWorks account.

f.  Click on the "import" link in the "Quick Access" area on the right-hand side of the page.

g.  When the "import" box appears, click on "From Text".

h.  Make the correct selections from the two drop-down menus:


"Import Filter/Data Source" -- either  "NLM PubMed"  or "University of Nebraska Medical Center"
"Database" -- PubMed


i.  Paste (Ctl-v on Windows computers) your copied records into the text box.

j.  Make any folder choice that you desire.

k.  Click the "Import" button.

 

Method 3.  Save a MEDLINE format file and use the Refworks "Import" page to bring the file into RefWorks.

a.  Click to check the box in front of the PubMed record/s of interest  or leave all unchecked if you want the whole list of results.

b.  Use the "Send to" drop-down menu (1 in figure) to select "File"  (2 in figure)

c.  From the "Format" drop-down menu that appears select "MEDLINE" (3 in figure). This step is absolutely essential.d.  Click on the "Create File" button (4 in figure).  The file will save as "pubmedresult.txt" by default.

A screenshot of the "Send to" menu shows selection of the "File" destination option, the "MEDLINE" format option and points out the position of the "Create File" button.

e.  Log into your RefWorks account.
f.  Click on the "import" link in the "Quick Access" area on the right-hand side of the page.
g.  When the "import" box appears, make the correct selections from the two drop-down menus:


"Import Filter/Data Source" -- NLM PubMed
"Database" -- PubMed


h.  Click the "browse" or "find file" button.

i.  Locate and double click on the file you just saved (the "pubmedresult.txt" file may be in your computer's "downloads" folder).

j.  Make any folder choice that you desire.

k.  Click the "Import" button.

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  • Last Updated Jun 16, 2017
  • Views 1366
  • Answered By Cindy Schmidt

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